Service station replenishment & distribution – OpenTAS RDM

Service station replenishment and distribution at your fingertips

The biggest challenge to deal with when supplying service stations with oil products is timing. When deliveries are made too early, valuable logistic resources are squandered. But when deliveries are made too late, the service station will have insufficient supply and the respective filling pumps will have to be closed.

OpenTAS RDM (Replenishment & Distribution Management) offers all the functionalities to optimize and automate the complete service station supply. The integrated complete system covers all the production steps: OpenTAS RDM maps the overall process chain, from forecasting and automated order generation to route planning, supply, reconciliation and invoicing. This leads to higher performance and quality and minimizes logistic expenses.

OpenTAS RDM at a glance

[fa icon="plus-square"]Order Taking

Monitoring of service station stock levels
Sales forecast (based on historical data)
Perfectly timed, automated order taking
Takes into consideration opening hours, public and school holidays, day and night fluctuation, etc

[fa icon="plus-square"]Planning & Optimization

Route plans are compiled intelligently and updated as necessary
Personnel and vehicles are employed in a way that minimizes idle times
Optimal system support with TDO functionality (Truck Dispatch Optimizer)
Orders can be carried out as efficiently as possible

[fa icon="plus-square"]Execution

Route planning is transmitted electronically to driver's PDA
Maximum transparency during execution
Control center and driver are updated immediately in case of changes
Processing of real-time data: compliance with route plan is always controlled

[fa icon="plus-square"]Reconciliation

Automatic or manual reconciliation
OpenTAS checks, sorts and enriches the data before connecting it to the SAP business workflow

[fa icon="plus-square"]Reporting

Real-time
Wide range of standard reports
Additional customer-specific reports can be created

How does OpenTAS RDM work?

OpenTAS RDM plays its strengths in the automation of processes. When it comes to order taking the integrated OpenTAS ASR functionality (Automated Service Station Replenishment) is unique. The software independently monitors the available service station stocks by resorting to data in the integrated fuel dip sticks. By means of the stocks the ASR module can calculate when, at a certain prior sale, the stocks will be depleted.

Thanks to the TDO module a route plan can be compiled that optimally uses your resources. The route planning is transmitted electronically to the driver's PDA. In this way the driver has an overview of upcoming tasks.

Also during the execution of the order the system offers the customer maximum transparency. The control center is always informed about what is happening in- and outside the facilities. Thanks to the PDA communication the control center knows for example when the driver starts and when he reaches which depot or service station; he can also inform them when he has finished loading/unloading. Thus the control center can react quickly.

Benefits of OpenTAS RDM

Increased quality of planning
Continuous generation and re-assessment of replenishment orders
Smooth execution due to strong integration
Minimized drop rates
Reduced number of process disruptions
Increased customer service level
Reduced safety stocks and inventory carrying costs in stations
Full visibility = high reactivity
Integrated end-to-end landscape
Minimized infrastructure costs
Less exceptions requiring manual intervention
Reduction of human error and effort

"OpenTAS has helped us manage fuel stocks much more efficiently. With real time reads, we are more able to react quickly to the needs of our business when situations arise which are commonplace within our industry such as short notice allocations being imposed and this has helped us maintain an impressive average of 99.8% product availability at our sites.”

John Tweddle, Primary Account Manager – Fuel
Tesco (UK) Ltd.